Duplication Guidelines & Protocols

General

The Department of Special Collections and Archives provides duplication services for materials in its collections in accordance with United States Copyright law.

Some duplication requests may be subject to legal agreements made between the Department of Special Collections and an individual donor.

In most cases, Special Collections and Archives does not own the literary rights and copyright to items in its collections.

The Department of Special Collections and Archives reserves the right to refuse a request if it is determined by Department staff that the process of duplication would destroy or damage the material to be duplicated. In addition, we reserve the right to refuse a duplication request for an inordinate portion of an archival collection to maintain the materials' integrity and preservation.

Due to staffing limitations, the Department of Special Collections and Archives reserves the right to limit the amount of copies or scans made, for large duplication requests.

Images and other sources used with permission should be properly cited and credited. Credits should include this text: Kent State University Libraries. Special Collections and Archives.

Offsite Requests

All of the services described above are available to offsite users at the same charges stated below, plus a $20.00 service fee. Rush orders and large orders sent by overnight or special delivery, such as trackable shipment, are subject to additional charges for postal or shipping and handling costs.

Photocopying 

The Department of Special Collections and Archives can provide black and white photocopies of material in its collections, subject to donor agreements, copyright restrictions, and physical condition of material. All photocopies are made by Department staff.

The charge for photocopies is $0.20 per page.

Requests for large numbers of photocopies (over 50 pages) may involve a significant time to complete, due to staffing and time constraints.

Scanning 

The Department of Special Collections and Archives can provide scans of material in its collections, subject to donor agreements, copyright restrictions, and physical condition of material. All scans are made by Department staff.

Individuals may request high-resolution scanned images at a cost of $5.00 for each image. Lower resolution pdf files may be provided at a cost of $0.20 for each image.

Requests for large numbers of scans (over 5 items) may involve a significant delay, due to staffing and time constraints.

Use of Duplicated Materials

Use of duplicated materials is limited to personal research use. 

Use in publications, exhibitions, and/or other creative works (including Web sites, blogs, social media, films) is prohibited without permission from Special Collections and Archives and relevant copyright holders, if applicable.

For guidelines on materials included in our Digital Collections, please see the "About & Terms of Use" page on that site.

Audiovisual Duplication

Audiovisual Duplication fees below are available to users at the charges stated below, plus a $20.00 service fee for in-house duplication, or $30.00 service fee for any transfers that require an off-site vendor.

Transfer of analog audio tapes, video tapes, and films may be available from an offsite vendor, depending on the format and condition of the materials requested. Users will be charged at cost for this service, which varies according to the format and length of the recording or film.

The charge for in-house CD/DVD duplication is $10.00 per CD/DVD.

The charge for in-house cassette duplication is $10.00 per tape.

Payment Information

Payment for all of the above services may be made by check or credit card only. Invoice for payment will be sent by the University Libraries Business Services office by email or US mail.

Related Guidelines & Protocols

• Usage
• Reading Room